Constitution of the Oak Mountain Academy Booster Club
Article I: Name & Meetings
Section 1. The name of the organization shall be the Oak Mountain Academy Warrior Athletic Booster Club.
Section 2. The meeting place for the booster club will be an appropriate location on the school campus. The address will be 222 Cross Plains Road, Carrollton,GA 30116.
Section 3. Business meetings of the booster club will be held regularly with times and dates to be determined by the board.
Section 4. Special meetings may be called for by the President. A seven (7) day notice shall be provided via e-mail or telephone.
Article II: Purpose
Section 1. Cooperate with the athletic department, school administration and students of Oak Mountain Academy to promote and support athletics and related activities.
Section 2. Increase school spirit and sportsmanship among students, faculty, staff, administration, parents, and the community at large.
Section 3. Foster and promote the general welfare of student athletes.
Section 4. Raise money and promote the general welfare through various activities deemed proper to support the purposes of the club. All such activities will be conducted after consultation with the head of school.
Section 5. Do nothing to violate the rules of any scholastic organization or association which Oak Mountain Academy is a member.
Section 6. The Booster Club shall operate in full support of the headmaster, athletic director and coaches at Oak Mountain Academy. At no time shall the Booster Club make recommendations or become involved with the day-to-day operations of the school athletic programs.
Article III: Membership
Section 1. Oak Mountain Academy Booster Club members include anyone who pays annual dues to support the club’s purposes.
Section 2. Annual dues will be determined by the Oak Mountain Academy Warrior Booster Club Board of Directors.
Article IV: Board of Directors/Voting
Section 1. The governing body of the Booster Club shall be its Board of Directors. The Booster Board shall consist of the following: Not less than 5 nor more than 12 directors, including the Executive Board (Article IV, Sec. 2) with the Athletic Director and the Headmaster serving as ex-officio, non-voting members. A simple majority must be present for voting purposes.
Section 2. The Booster Club Executive Board will consist of the President, Immediate Past-President, Vice President/President Elect, Secretary and Treasurer. The Executive Board shall be responsible for the day-to-day operation and activities of the Booster Club. A simple majority must be present for voting purposes.
Section 3. The term of office for each director shall be one (1) year and a director shall be eligible to serve a second consecutive 1 year term. Each board member shall have one (1) vote. The exception would be when a husband and wife both serve as directors. The family would have only one (1) vote. A school year shall be considered a one (1) year term.
Section 4. The Booster Club President shall appoint a nominating committee at the first meeting of the year, which shall consist of members from the current board and the President or his designee. The nominating committee will prepare a slate of candidates for the next year year’s directors and officers. The director and officer nominees will be voted on by the membership of the club at the last full meeting of the school year.
Section 5. The nominating committee will present the slate of candidates to the Booster Club Board of Directors. The President will ask the Booster Club Board of Directors to approve the final ballot. Once the final ballot has been approved by the Booster Club Board of Directors, the ballot will be presented for a vote to the general membership of the Booster Club at the final meeting of the year. Nominations from the floor shall be accepted. Any Booster Club member can make nominations. The candidates will be voted on individually or as a slate by all Booster Club Members in attendance at the final meeting of the year. If the nominations from the floor increase the number Board nominees over the number of members specified in the constitution, the voters will then be asked to choose the required number from the slate presented and from floor nominations. The outcome will be decided by a plurality.
Article V: Officers
Section 1. The President will preside at all regular meetings and special meetings of the Booster Club Board of Directors. The President shall provide leadership, organization and direction to the club. The President shall be the liaison with the administration and Athletic Director for all official Booster Club matters. The President shall also serve as the official spokesperson for the club. The President shall be the Chairperson of the nominating committee, unless otherwise delegated by the President.
Section 2. The immediate-past President shall be a member of the Executive Board.
Section 3. The Vice President/President-elect shall be a member of the Executive Board. The Vice President/President-elect shall preside at meetings when the President is absent. The Vice President/President-elect will assume the duties of the President in the event of death or incapacity. The Vice President/President-elect will assume the presidency at the end of the President’s term. The President may serve more than one term.
Section 4. The Secretary shall be a member of the Executive Board. The Secretary shall keep the minutes of the meetings and be the custodian of club records. The Secretary will present the minutes of the previous meeting at the current meeting for approval.
Section 5. The Treasurer shall be a member of the Executive Board. The Treasurer shall have charge of and be responsible for all funds and securities of the booster club. The Treasurer shall insure that money handling guidelines be established and followed. The Treasurer shall balance and maintain financial statements for all Booster Club activities; report profit and loss on fundraising and concessions; pay bills, set up and maintain banking functions. The Treasurer shall present a financial report of the club monies at each meeting. The Treasurer may at any time designate someone to assist with certain responsibilities outlined above. If the Treasurer is an OMA staff member, he/she will not have voting privileges.
Article VII: BY-LAWS
Section 1. These By-Laws may be altered, amended or replaced by making proposed changes known at a Booster Club meeting. A vote will be held at the next meeting regarding proposed changes to the BY-Laws. A simple majority must be present for voting purposes. The By-Laws will be reviewed each year.